Office Manager

Abu Dhabi | Dubai

Key Responsibilities:

• Manage and supervise daily office operations of both our Abu Dhabi and Dubai studios, ensuring efficiency and compliance with company policies

• Act as point of contact for staff queries and administrative needs
• Coordinate with external vendors (water deliveries, pantry, stationary, cleaning, maintenance etc.)
• Coordinate with IT support, oversee hardware/software requirements, and maintain asset inventories.
• Manage HR-related duties such as attendance, leave records and personnel records.
• Liaise with the P&E team and other office managers to implement initiatives and provide information
• Ensure compliance with UAE labour laws, health and safety regulations
• Coordinate travel arrangements for work related appointments and visits. Liaise with other BM studios to coordinate international visits including fights and hotel bookings.

• Coordinate internal meetings, agendas, and staff celebrations as required. Arrange weekly staff ‘coffee mornings’ as part of office wellbeing strategy, and organize team events (annual Christmas party, iftar, etc.)
• Liaise with finance on payroll and benefits tasks

• Liaising with PRO’s (e.g., visa processing, trade license renewals)

• Onboard new hires with an Induction and necessary equipment, accounts, and documentation
• Manage lease agreements for Studios
• Ensure compliance with health & safety standards and manage the annual audit
• Assist with daily phone calls and general studio environment management

Qualifications:

• Must have been in the UAE for at least 2 years
• Strong understanding of UAE labour laws and office regulatory requirements
• Fluent in English (written and spoken)
• Proficient in Microsoft Office Suite and office management software

Preferred Attributes and Requirements:

• Strong interpersonal and communication skills.
• Problem-solving mindset with attention to detail.
• Multitasking and organizational skills.

• Based in our Abu Dhabi studio 3 days a week and visiting our Dubai studio 2 days a week. The inverse is also acceptable.
• Driver’s license and car is a plus (mileage for work related trips paid separately)

About us:

Broadway Malyan is a global architecture, urbanism and design practice dedicated to creating cities, buildings and places that will provide a lasting legacy. Through a shared design ethos, we work together to create places with a strong sense of identity where people and communities want to live, learn, shop, work and relax. Our collaborative approach to integrated sustainable design has enabled us to deliver award-winning projects at all scales across the world. Every project, from a strategic city plan to the craftmanship of a balustrade, reflects our passion for quality design and place-making.

As an employee-owned practice, we are able to create an inclusive culture where everyone has a strong sense of engagement and shared responsibility in the future of our business. We are committed to investing and inspiring our people, so we can attract and retain the best talent to strengthen our reputation as both a design practice and an employer of choice.

If you have the talent and passion and want to draw your inspiration from working within a community of active minds, it is likely that we have a place for you at Broadway Malyan.

How to Apply:

If interested, send your CV to the attention of Nicola Butler, [email protected]

Broadway Malyan is an equal opportunities employer.

No agencies please.