Bid Assistant

London

About the role

As Bid Assistant, you will assist in the delivery of compelling and compliant bid submissions across our diverse portfolio of projects, from masterplanning and architecture to interior design commissions. This role provides essential administrative and coordination support to our bid team, ensuring high-quality proposal submissions that showcase our design capabilities effectively.

Key Responsibilities

Bid Preparation & Coordination

• Assist in the preparation and assembly of tender documents, proposals, and presentations
• Coordinate input from multiple disciplines, including architecture, masterplanning, and interior design teams
• Maintain and update project databases, case study libraries, and staff CVs
• Ensure compliance with tender requirements and submission deadlines

Document Management & Quality Assurance

• Format and proofread bid documents to ensure professional presentation standards
• Manage version control and document distribution processes
• Coordinate with design teams to ensure accurate representation of project information

Administrative Support

• Track bid opportunities and maintain submission calendars
• Liaise with external consultants and subconsultants as required
• Support post-submission activities, including interview preparations and feedback analysis

Essential Requirements

• Strong written communication and proofreading skills
• Proficiency in Microsoft Office Suite and Adobe Creative Suite, specifically InDesign
• Excellent organisational skills with attention to detail
• Ability to work under pressure and meet tight deadlines

Desirable

• Understanding of architectural and masterplanning processes

What We Offer

• Opportunity to contribute to projects that shape cities and communities globally
• Collaborative working environment across multiple design disciplines
• Professional development opportunities within a growing practice

About us:

Broadway Malyan is a global architecture, urbanism and design practice dedicated to creating cities, buildings and places that will provide a lasting legacy. Through a shared design ethos, we work together to create places with a strong sense of identity where people and communities want to live, learn, shop, work and relax. Our collaborative approach to integrated sustainable design has enabled us to deliver award-winning projects at all scales across the world. Every project, from a strategic city plan to the craftmanship of a balustrade, reflects our passion for quality design and place-making.

As an employee-owned practice, we are able to create an inclusive culture where everyone has a strong sense of engagement and shared responsibility in the future of our business. We are committed to investing and inspiring our people, so we can attract and retain the best talent to strengthen our reputation as both a design practice and an employer of choice.

If you have the talent and passion and want to draw your inspiration from working within a community of active minds, it is likely that we have a place for you at Broadway Malyan.

How to Apply:

If interested, send your CV to [email protected]

Broadway Malyan is an equal opportunity employer.

No agencies please.